How to Set Up Use Tax and Purchase Tax | Microsoft Docs

Sales tax includes taxes that companies pay for using items:

• Use tax (United States) – Use tax is a United States sales tax that is paid on items that are purchased by a company and are used by that company instead of being sold to a customer. The company must pay sales tax for those items to the government, in the form of use tax.
• Purchase tax (Canada) – Purchase tax is a Canadian sales tax that is paid by a company on items that are purchased from a vendor. When a company purchases items for use by the company itself, the vendor charges the appropriate sales tax for the items.

To set up use tax for a purchase order

1. Choose the icon, enter Purchase Orders, and then choose the related link in Order Processing.
2. On the Purchase Orders page, on the Home tab, in the New group, choose New.
3. On the Lines FastTab, fill in the fields as necessary. Hover over a field to read a short description.

4. On the Invoicing FastTab, fill in the fields as described in the following table.

   Field	Description
   Tax Liable	Select to set up tax liability. Important: This field is available on the Purchase Header page, but it is not shown by default. To select the field, you must first add the column that shows this field. You can change how certain UI elements are displayed. For more information, see Personalizing Your Workspace.
   Tax Area Code	The tax area code of the vendor. Important: This field is available on the Purchase Header page, but it is not shown by default. To select the field, you must first add the column that shows this field. You can change how certain UI elements are displayed. For more information, see Personalizing Your Workspace.
   Tax Exemption No.	The company's tax exemption number. You can enter a maximum of 30 alphanumeric characters. Important: This field is available on the Purchase Header page, but it is not shown by default. To select the field, you must first add the column that shows this field. You can change how certain UI elements are displayed. For more information, see Personalizing Your Workspace.
   Provincial Tax Area Code	The tax code for the province. Important: This field is available on the Purchase Header page, but it is not shown by default. To select the field, you must first add the column that shows this field. You can change how certain UI elements are displayed. For more information, see Personalizing Your Workspace.

5. Choose the OK button.

To set up use tax details

1. Choose the icon, enter Tax Details, and then choose the related link.
2. On the Tax Details page, choose the New action.

3. On the New - Tax Details page, fill in the fields as described in the following table.

   Field	Description
   Tax Jurisdiction Code	The tax jurisdiction code for the tax detail entry.
   Tax Group Code	The tax group code for the tax detail entry.
   Tax Type	Sales and Use Tax – To apply both sales tax and use tax to the tax detail entry. –or– Excise Tax – To apply excise tax to the tax detail entry. –or– Sales Tax Only – To apply only sales tax to the tax detail entry. –or– Use Tax Only – To apply only use tax to the tax detail entry.

4. Choose the OK button.

To set up purchase tax for a company

1. Choose the icon, enter Company Information, and then choose the related link.

2. On the Company Information page, on the Tax FastTab, fill in the fields as described in the following table.

   Field	Description
   Tax Area Code	The company's tax area code. The tax area code is used in conjunction with a tax group code field and the Tax Liable field to find the necessary information for calculating sales tax.
   Tax Exemption No.	The company's tax exemption number. You can enter a maximum of 30 alphanumeric characters.
   Provincial Tax Area Code	The tax code for the province.

3. Choose the OK button.

To set up purchase tax for a location

1. Choose the icon, enter Locations, and then choose the related link.
2. On the Locations page, select the required location, and then choose the Edit action.

3. On the General FastTab, fill in the fields as described in the following table.

   Field	Description
   Do Not Use For Tax Calculation	Select to specify whether the tax information included on this location record is to be used for sales tax calculations on purchase documents.
   Tax Area Code	The tax area code for the location. The tax area code is used in conjunction with a tax group code field and the Tax Liable field to find the necessary information for calculating sales tax.
   Tax Exemption No.	The company's tax exemption number. You can enter a maximum of 30 alphanumeric characters.
   Provincial Tax Area Code	The tax code for the province.

4. Choose the OK button.

To set up purchase tax for non-recoverable tax

1. Choose the icon, enter Tax Details, and then choose the related link.
2. On the Tax Details page, choose the New action.

3. Select the Expense/Capitalize check box.

   NOTE

   This check box must be selected if the tax paid is not recoverable.

4. Choose the OK button.

See Also

United States Local Functionality
Reporting Sales Tax in the US
Finance
Setting Up Finance

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