Payment Scenario 2 - Foreign Payment (FCY to FCY)

You can use telebanking for trade with domestic and foreign customers and vendors. This topic describes a scenario where the trade is with foreign customers and vendor that use the same foreign currency as your bank account is set up to use.

The following list describes the main steps:

1. Create Vendor/Customer.
2. Create Vendor/Customer Bank Account.
3. Create and Post Purchase Invoice for Vendor or Sales Invoice for Customer.
4. Create Proposal.
5. Create Payment History.
6. Export Payment History.
7. Import Bank Statement.

Create Vendor/Customer

Create vendor/customer and enter all necessary information. Special attention should be paid to the following fields:

• Currency Code: Set it to the foreign currency (FCY).
• Transaction Mode: Select an appropriate, default transaction mode - i.e. one that can deal with foreign currency payments for your foreign bank.
• Preferred Bank Account: Select an appropriate, default vendor/customer bank account having the same Currency Code as the vendor/customer itself.

Example

Jannet Carter (code JANNET) is one of our US vendors. Purchase invoices will be paid through our foreign bank account (code ABN-USD) to her bank account (code JCBA). Both bank account ABN-USD and JCBA are denominated in the same foreign currency (FCY) - i.e. USD. Therefore, on Jannet Carter's vendor card, we set the Currency Code field to USD, fill the Transaction Mode field with ABN-USD that is linked to our bank account, ABN-USD and set the Bank Account field to JCBA.

Create Vendor/Customer Bank Account

Create vendor/customer bank account and enter all necessary information. Special attention should be paid to the following fields:

• Preferred Bank Account: Enter a valid bank account number.
• Currency Code: Set it to the foreign currency (FCY).
• Owner Information: Be sure all owner information has been entered.

Example

Jannet Carter's bank account (code JCBA) is denominated in foreign currency (FCY) - i.e. USD. Therefore, on Jannet Carter's vendor bank account card, we enter a valid number in the Bank Account No. field, set the Currency Code field to USD, and fill the fields on the Owner Information tab with appropriate values.

Create and Post Purchase Invoice for Vendor or Sales Invoice for Customer

Create a purchase/sales invoice and enter all necessary information. Special attention should be paid to the following fields:

• Currency Code: Set it to the foreign currency (FCY).
• Transaction Mode: Select an appropriate, default transaction mode - i.e. one that can deal with foreign currency payments for your foreign bank.
• Preferred Bank Account: Select an appropriate, default vendor/customer bank account having the same Currency Code is the vendor/customer itself.

By default, these three fields will be populated with values taken from the vendor/customer card.

When the invoice is finished it can be posted.

Example

When creating a purchase invoice for Jannet Carter we enter JANNET in the Buy-from Vendor No. field. By default, the Currency Code, Transaction Mode, and Bank Account fields will be populated with values taken from the Jannet Carter's vendor card. Therefore, the Currency Code, Transaction Mode, and Bank Account fields will be USD, ABN-USD, and JCBA respectively. Nevertheless, these values can be changed.

Create Proposal

Open the Telebank - Bank Overview page and browse to the bank through which we want to perform our payment. Open the Proposal page and generate payment proposals using the Get Proposal Entries batch job.

Example

Through the Telebank - Bank Overview page, we open the Proposal page for our bank, ABN-USD. Using the batch job, one proposal line will be created for the purchase invoice we just created and posted for the vendor JANNET.

Create Payment History

From the Proposal page we process our proposal into a payment history. The proposal will disappear and can be found on the Payment History Overview page for the same bank.

Example

We process our proposal concerning the payment to the vendor JANNET and open the Payment History Overview page for our bank, ABN-USD. The last payment history is the one we just created.

Export Payment History

Open the Payment History Overview page, browse to the relevant payment history and choose the Export action. The export batch job will appear for the export protocol that is linked to this payment. For this export the system already has entered appropriate filters. Check, if wanted, any of the fields on the Options FastTab, and then choose the OK button to export the payment. The system will generate a text file using a filename as defined in the Default File Names Field field of the export protocol, which now is ready to be sent to our bank.

Example

As the transaction mode associated with our payment is ABN-USD, the BBV or PAYMUL batch job will appear.

Import Bank Statement

After receiving electronic bank statements from our bank we can import them by running the appropriate import protocol from the Import Protocol List page.

Example

The bank statement containing our payment to Jannet Carter will be sent to us by our bank, ABN-USD. Therefore, we should chose OFFICE NET EXTRA as the appropriate import protocol.

See Also

Create Proposals
Create and Export Payment History

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